Document management software allows organizations to organize, collect and store documents of any format. Its robust features facilitate an efficient workflow, decrease manual data entry tasks and help automate academic writing business processes. It also eliminates inconsistent data, communication errors, and unproductive delays while helping teams work together with confidence.
Documents can be tagged in order to help users sort information into categories and find it quickly, regardless if they’re scanned in or sourced electronically. This functionality streamlines the lifecycle of documents and allows workflows to move the document through predetermined steps automatically.
Document management systems can be a wonderful solution for employees working on projects outside of the office or in a client meeting or a conference call. They offer a central repository where files can be shared and accessed from anywhere. It also helps eliminate the need to search across several devices or cloud-based platforms or other platforms. This can be a time-consuming process which can result in disappointment and missed opportunities.
Many document management platforms offer mobile applications that allow team members in remote locations to capture details, which are then transferred to the central repository once internet connectivity is restored. The streamlining of workflows and a secure user-friendly interface also help companies increase productivity. Hightail, for example, offers a free plan as well as affordable options for creative businesses who rely on large video or image files. It also supports offline mode, which means that team members can continue working without internet connection and then upload their work once they return to work.